Your entire agency in one system. From lead to DATEV export.
From €85/month for your team: €12 per person, plus a fair base fee. Real German accounting included. Cancel monthly.
30 days of all Professional features free · no credit card · cancel monthly
Your data belongs to you.
Four tools. Four logins. And Excel at the end of the month.
This is daily life in most agencies: time in MOCO, invoices in lexoffice, projects in Notion. And the truth about your margin lives in a spreadsheet only one person understands.
Time here …
Your team tracks hours, but the numbers only reach invoices and projects via copy-paste.
… invoices there …
Invoices are built from manually transferred line items. Every transfer is a source of errors.
… projects elsewhere …
Tasks and deadlines live in boards that know nothing about budget or tracked time.
… and the margin? In Excel.
Whether a project makes money you only learn at month-end close, when it’s too late.
The only PSA suite with integrated German accounting.
Project management, time tracking and billing with native DATEV export, XRechnung and GoBD, plus real-time AI controlling. All in one tool, hosted in Germany.
And this is what it looks like in practice
- Concept & wireframes3:30
- UI design, home page3:15
- Client review1:45
Manny knows your projects better than your last status meeting.
Ask Manny "Which projects are at risk?" and get an answer in seconds based on real numbers: budget, utilization, deadlines, risks. AI functions analyze your data, write status reports and suggest actions. Always with your approval.
3 of 12 projects need your attention:
- Redesign Meyer GmbHBudget 92% used, 3 days past deadline
- Webshop KrügerTeam utilization 110%, risk of delay
- Brand Relaunch NordOn track, margin 34%
The same numbers Manny reads, as a picture instead of an answer.
Real-time project health
See instantly which project is green, amber or red.
Status report at the push of a button
What costs you 3 hours per client, Manny writes in 30 seconds.
Act, not just display
Manny assigns tasks, sets deadlines and prioritizes. You approve.
Because the numbers come from your data, not from the language model, ManageSphere does not hallucinate about your finances.
E-invoicing arrives in stages. Be ready before it gets tight.
Receiving mandatory since 2025 · sending mandatory from 2027/2028. This is the legislator’s roadmap.
ManageSphere is ready today
Send XRechnung (B2G) and ZUGFeRD (B2B), included in the Professional plan. Plus accounting that supports the GoBD requirements for traceability and immutability, and DATEV EXTF export for your tax advisor. Parsing incoming e-invoices is on the roadmap.
Four things we can prove
- XRechnung 3.0.2, confirmed by the official validator
An XRechnung produced by ManageSphere, run through the KoSIT validator: valid="true", recommendation "accept". That is the German federal validation service, not our own check.
- A DATEV batch that reproduces byte for byte
Exported twice, same SHA-256 both times. A finalized batch comes back out unchanged. That is what traceability means in practice.
- Portal clients do not cost a seat
Your clients in the client portal do not count as people in your plan. With per-user pricing, that is exactly the line item that inflates the bill.
- The system tells you what is missing before the export
If a mandatory field for the booking batch is missing, you find out beforehand, not when your tax advisor sends the file back.
This is how a booking leaves the system
| Umsatz | S/H | Kontonummer | Gegenkonto | BU | Belegfeld 1 | Buchungstext |
|---|---|---|---|---|---|---|
| 1190,00 | S | 1200 | 8400 | 9 | RE-2026-0001 | Beratungsleistung März 2026 |
| 107,00 | S | 1200 | 8300 | 8 | RE-2026-0002 | Fachbuch, ermäßigter Satz |
| 250,50 | H | 1600 | 4980 | · | ER-2026-0007 | Bürobedarf, Großhandel |
Source: German Growth Opportunities Act, §14 UStG (Federal Ministry of Finance roadmap).
A fair seat price, a fair base fee. No hidden costs.
Cancel monthly. Your price is locked for 24 months.
- per person / month
- 12€
- modules in every plan
- 16
- less than HelloHQ, 8 people
- 93€
- months price guarantee
- 24
Saving: ManageSphere Professional against HelloHQ TEAM at 8 people, list prices as of July 2026.
In every plan
These modules are identical across all three plans. The cards below show only the real differences.
- Dashboard
- Projects
- Customers & leads
- Tasks
- Time tracking
- Quotes
- Invoices
- E-invoicing: XRechnung & ZUGFeRD
- Expenses with OCR
- Team management
- DATEV export
- Client portal
- AI co-pilot Manny
- Product catalogue
- Resource planning
- Announcements
Starter
/month
+ €12 per person / month
from 2 people · scales freely
Example: 5 people = €0 + 5 × €12 = €60/month
For small teams
- The full base scope, no add-on features
- AI budget: 150,000 tokens per month
- 200 GB storage
Professional
/month
+ €12 per person / month
from 3 people · scales freely
Example: 8 people = €49 + 8 × €12 = €145/month
For agencies that want everything in one
- Recurring invoices and batch invoicing
- White-label branding, automations, API access
- BWA and VAT return
- AI budget: 1M tokens per month · 500 GB storage
Scale
/month
+ €12 per person / month
from 15 people · scales freely
Example: 20 people = €149 + 20 × €12 = €389/month
For large teams
- Everything in Professional
- 1 TB storage
- AI budget: 4M tokens per month
- For teams from 15 people
MOCO + lexoffice ≈ €160/month. MOCO alone has no accounting.
ManageSphere is €93/month cheaper than HelloHQ TEAM.
Competitor prices per public pricing pages, as of July 2026. HelloHQ TEAM regular price €29.75/user.
Why can we stay cheaper permanently?
No investors, no field sales, no expensive enterprise sales team. Lean structures instead of a big apparatus. This is not a teaser offer, this is our business model.
One system instead of a tool stack, for less money.
Stack costs per the vendors’ public pricing pages, as of July 2026.
You talk directly to the person responsible for the product.
ManageSphere exists because at the intersection of project work, time tracking and German accounting, no tool works cleanly. If you want both, modern project control and billing that supports the GoBD requirements, with DATEV, you glue four tools together today.
ManageSphere is owner-managed and independent: no investors, no exit pressure. Decisions here are made by one criterion: whether they make the product better for agencies.
ManageSphere is new. And that is your advantage.
The first 50 customers get conditions that won’t exist later:
Direct line to the founder
Your concerns reach the person building the product, not a queue.
A say in the roadmap
Your workflow shapes what gets built next.
Free migration
We bring your data over from MOCO, HelloHQ or lexoffice, guided and free.
Price guarantee: your price is locked for 24 months
As an early-access customer you pay today’s price for a guaranteed 24 months, no matter how the list price changes.
ManageSphere vs. MOCO, HelloHQ & Productive
Where a competitor has a feature, we honestly put a checkmark. Decide for yourself.
As of July 2026, based on publicly available information (prices per public pricing pages). Without guarantee.
What is here. And what comes next.
No feature promises in pricing cards: what does not exist yet is listed here and nowhere else.
Available today
- DATEV EXTF export (supports the GoBD requirements)
- Send XRechnung 3.0 (KoSIT-validated)
- Receive and parse e-invoices
- MCP integration for ChatGPT & Claude (on request, with a DPA)
- White-label client portal with magic links
- AI co-pilot Manny
- CSV import for customers, invoices and contracts
Up next
- Send ZUGFeRD (PDF/A-3b)
- PSD2 banking with bank matching
- Automations with approval workflow
- Native mobile app (iOS & Android)
Early-access customers vote on the order.
Frequently Asked Questions
Everything you need to know about ManageSphere.
Just try it.
Test all Professional features free for 30 days. No credit card required.
No credit card required · cancel monthly · export anytime
About ManageSphere
Facts at a Glance