Agency Software for Creative Agencies: Design Workflows, Approvals and Portfolio
ManageSphere supports creative agencies with design approvals, resource planning and client communication, all in one platform.
Typical Challenges for Creative Agencies
Unstructured Approval Processes
Design feedback via email, messages and phone. No central overview of who approved what when.
Difficult Resource Planning
Designers, art directors, copywriters: who is available? What projects run in parallel?
Time Spent on Quotes & Invoices
Creative services are hard to calculate. Quotes take long, billing is complicated.
How ManageSphere Helps Creative Agencies
Top Features for Creative Agencies
Customers & leads
Leads, pitches and orders at a glance.
Design Approvals
Upload, comments, versions, one-click approval.
Resource Planning
Team capacity, planning, project allocation.
Modular Quotes
Building blocks for creative services.
White-Label Portal
Client area with your branding.
AI Text Suggestions
Quotes, briefings and emails, with the AI assisting.
Integrations
Adobe CC, Figma (Webhook), Slack, DATEV.
Privacy DE
GDPR compliant, hosted in ISO 27001 certified data centers (Hetzner, Germany).
The Creative Workflow with ManageSphere
Request comes in, created as project with briefing details.
From modular blocks: concept, design, artwork, revisions.
Assign designers and copywriters, check capacity.
Work internally, version files, team comments.
Upload design to portal, client approves or comments.
Provide final files in portal, close project.
Bill time and services, generate XRechnung/ZUGFeRD.
Worked example: one logo draft through three rounds
Every version is kept, and every comment stays attached to the version it refers to. Nobody has to reconstruct an email thread later.
- Monday 09:14
- V1 uploaded, client invited by magic link
- Monday 16:02
- Comment on V1: wordmark sits too tight
- Tuesday 11:30
- V2 uploaded, change noted on the comment
- Tuesday 15:47
- Comment on V2: blue one step darker
- Wednesday 10:05
- V3 uploaded
- Wednesday 14:20
- Approved on V3, with name and timestamp
Three rounds, six events, one record. If anyone later asks who approved what, the answer sits on the version, not in a mailbox.
FAQ
Can I handle design approvals via ManageSphere?
Yes. In the ManageSphere client portal, you can upload designs, and clients can approve, comment, or request changes, all versioned and traceable.
Is there resource planning?
Yes. ManageSphere offers team resource planning with capacity overview. See who works on what project and what capacity is available.
Can I create modular quotes?
Yes. You can save quote components as templates and quickly combine them for each new quote.
Does ManageSphere integrate with Adobe/Figma?
ManageSphere offers webhook integrations and works with Zapier, Make and n8n. Direct Adobe/Figma plugins are on the roadmap.
Is the client portal customizable?
Yes. The client portal supports white-label branding: your logo, colors, domain. Clients see a portal under your brand.
How does time tracking work for creative projects?
Per task or project, with timer or manual entry. Categorize time (design, concept, revision) and transfer directly to invoices.
Ready for your creative agency?
Test all Professional features free for 30 days. No credit card required.