Agency Software for Creative Agencies – Design Workflows, Approvals & Portfolio
ManageSphere supports creative agencies with design approvals, resource planning and client communication – all in one platform.
Typical Challenges for Creative Agencies
Unstructured Approval Processes
Design feedback via email, messages, phone – no central overview of who approved what when.
Difficult Resource Planning
Designers, art directors, copywriters – who is available? What projects run in parallel?
Time Spent on Quotes & Invoices
Creative services are hard to calculate. Quotes take long, billing is complicated.
How ManageSphere Helps Creative Agencies
Top Features for Creative Agencies
CRM & Pipeline
Leads, pitches and orders at a glance.
Design Approvals
Upload, comments, versions, one-click approval.
Resource Planning
Team capacity, planning, project allocation.
Modular Quotes
Building blocks for creative services.
White-Label Portal
Client area with your branding.
AI Text Suggestions
Quotes, briefings, emails – AI assists.
Integrations
Adobe CC, Figma (Webhook), Slack, DATEV.
Privacy DE
GDPR compliant, hosting Frankfurt.
The Creative Workflow with ManageSphere
Request comes in, created as project with briefing details.
From modular blocks: concept, design, artwork, revisions.
Assign designers and copywriters, check capacity.
Work internally, version files, team comments.
Upload design to portal, client approves or comments.
Provide final files in portal, close project.
Bill time and services, generate XRechnung/ZUGFeRD.
FAQ
Can I handle design approvals via ManageSphere?
Yes. In the ManageSphere client portal, you can upload designs, and clients can approve, comment, or request changes – all versioned and traceable.
Is there resource planning?
Yes. ManageSphere offers team resource planning with capacity overview. See who works on what project and what capacity is available.
Can I create modular quotes?
Yes. You can save quote components as templates and quickly combine them for each new quote.
Does ManageSphere integrate with Adobe/Figma?
ManageSphere offers webhook integrations and works with Zapier, Make and n8n. Direct Adobe/Figma plugins are on the roadmap.
Is the client portal customizable?
Yes. The client portal supports white-label branding: your logo, colors, domain. Clients see a portal under your brand.
How does time tracking work for creative projects?
Per task or project, with timer or manual entry. Categorize time (design, concept, revision) and transfer directly to invoices.
Ready for your creative agency?
Try ManageSphere free for 14 days. No credit card required.