Consulting Software: Engagements, Time Tracking and Fee Billing
ManageSphere supports consulting firms with engagement management, time tracking and fee billing, including expense management and client portal.
Typical Challenges for Consulting Firms
Unclear Engagement Management
Multiple engagements in parallel, different contract models, no unified documentation.
Time-consuming Time Tracking
Consultants track time in Excel, billing takes days, clients question hours.
Complex Fee Billing
Day rates, hourly rates, flat fees, expenses: manual calculation is error-prone.
How ManageSphere Helps Consulting Firms
Top Features for Consulting Firms
Engagement Management
Contracts, budgets, milestones.
Time Tracking
Minute-precise, with activity log.
Fee Billing
Automatic from tracked time.
Expenses
Scan receipts, AI categorizes.
Customers & leads
Acquisition, quotes, conversion.
Client Portal
Transparency for your clients.
AI Support
Quote texts, expense reports.
Confidentiality
GDPR, hosting DE, access rights.
The Consulting Workflow with ManageSphere
Capture lead, define project, create quote with AI assistance.
Store contract data, set budget, assign team.
Define tasks, document results, track milestones.
Consultants track time on engagement with activity description.
Photograph receipts, AI categorizes, auto-assign to engagement.
Generate invoice from time and expenses, send via portal.
Final documentation, project closure, collect feedback.
Worked example: day rate against hourly rate
One engagement, two ways to bill it. ManageSphere calculates both from the same time entries.
- Time tracked
- 3 days on site, 22.5 hours
- At an hourly rate of €180
- €4,050
- At a day rate of €1,450
- €4,350
- Travel, rail and 2 nights
- €486
- Expense flat rate, 5% of the fee
- €217.50
- Invoice total at the day rate
- €5,053.50
At 7.5 hours a day the day rate comes out €300 above the hourly rate. You set the rule once per engagement, and the invoice follows it.
FAQ
Is ManageSphere suitable for consulting firms?
Yes. ManageSphere offers engagement management, precise time tracking, fee billing and a client portal, designed for consulting requirements.
How does time tracking work for consulting?
Consultants track time via web or app, with activity description and project assignment. Time can be directly transferred to fee invoices.
Can I map different fee models?
Yes. ManageSphere supports day rates, hourly rates, flat fees and mixed models. Set individual terms per engagement.
How are expenses billed?
Receipts can be photographed or uploaded. AI autopilot categorizes automatically and creates billing suggestions. You just confirm.
Do clients have access to project information?
Yes. The client portal offers transparency: project progress, budget consumption, milestones and documents, all in your branding.
Is the solution secure enough for consulting projects?
Yes. Hosted in ISO 27001 certified data centers (Hetzner, Germany), granular access rights, encryption at rest and in transit, DPA available.
Ready for your consulting firm?
Test all Professional features free for 30 days. No credit card required.